We are looking for an organised Admin Manager with a passion for making a difference to others. 

You’ll be working 40 hours per week at Cygnet Brunel, helping ensure the safe and smooth running of services for the people in our care. This is an 8 month Fixed Term Contract role to cover maternity leave.

Cygnet Brunel in Bristol offers an extensive Neuropsychiatric treatment, care and rehabilitation pathway which is unique in its ability to provide a dedicated pathway to meet the complex needs of service users within their care.

At Cygnet, our perks go way beyond pension schemes and excellent professional development.

You’ll also enjoy shopping, travel and leisure discounts – as well as a range of healthcare and financial benefits – to support you to be happy both in and out of work.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.

Job Summary:

To provide managerial and administrative support to the hospital by managing the day to day functions of the administrative services and to provide leadership to the members of the administrative department, managing all aspects of their personnel procedures.

Key Responsibilities:

• Be responsible for aspects of the administration budget.
• Ensure all personnel/recruitment filing and database systems are accurately maintained and audited.
• Line manage the administration staff and be responsible for all personnel aspects relating to the department.
• Ensure there is adequate staff available to complete the tasks required to agreed standards.
• Maintain records of staff absence in accordance with Cygnet Procedures for monitoring and managing absence.
• Ensure adequate reception cover.
• In consultation with the Hospital Manager, comply with the Cygnet Policy and Procedures, for the recruitment and retention of administration staff.
• Ensure effective Induction of new staff in accordance with the Cygnet Procedures
• Monitor staff performance in accordance with the Cygnet Procedures for Annual Performance Review.
• Attend monthly Heads of Department meetings
• Ensure regular supervision is available to the administration team
• Ensure attendance at mandatory training, and other training as indicated in line with Cygnet policy and procedures.
• Ensure all staff follow the instructions for safe working in the department, and comply with all Cygnet policy and procedures which apply.
• Facilitate effective working relationships with staff, and between departments.
• Manage the department as a whole, the management to include environmental issues as well as personnel issues and the day to day running of the department.
• Ensure there is adequate cover for periods of leave of the members of the administration department.
• Comply with all relevant Cygnet strategy, policy, procedure, and local protocol.
• Develop/implement/review local protocols in keeping with Cygnet Administrative standards.
• Provide all appropriate reasonable support to Hospital Management Team
• Assist in business development / marketing activities.
• Use information technology and software packages correctly to produce written documentation, and to store data, ensuring the requirements of the Cygnet Policy and Procedures for data protection are met.

Training and Professional Development:

• Ensure attendance at all mandatory training sessions.
• Co-operate fully with the Organisation’s procedures for Performance Appraisal including the identification of your training and development needs, and demonstrate a commitment to meet these.
• Undertake additional duties that contribute to patient care and the effective working of the unit, upon reasonable request of a senior member of staff.

Health and Safety:

• Report all incidents.
• Be familiar with the arrangements for Fire Evacuation and keep up to date with Fire Prevention and safety training.
• Inform the appropriate person of any malfunction of equipment.
• Ensure that company policies and procedures relating to Health and Safety are adhered to.

In return we’ll offer you:

• Group Pension
• NHS Staff Discounts
• Enhanced Maternity
• Free Health Cash Plan
• Employee Referral Scheme
• 24 Hours Free GP Helpline
• Discounted Gym Membership
• Cycle To Work Scheme
• On-site Benefits
• Free Mortgage Broker & Insurance Cover
• Employee Assistance Programme (EAP
• Free Eye Tests
• Car Lease Discounts
• Paid Life Assurance Company scheme
• Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks

Please note: successful candidates will be required to undergo an enhanced DBS check.

Click apply now or send your CV to lenaahmed@cygnethealth.co.uk 

Ready to make a positive change? Please click on the ‘apply now’ link below.